• Flexible account structure
• Powerful budgeting capabilities
• Extensive comparative and historical data
• Financial reporting
• Multicurrency
• Ability to drill down to originating transaction in other modules
• Integrates with Microsoft Office

Flexible Account Structure and Account Processing

• Create alphanumeric account numbers as long as 45 characters.
• Use segments to represent cost centers, departments and divisions.
• Flag general ledger accounts as inactive to stop using them but retain them in the system for historical and reporting purposes.
• Tailor your processing needs through high-level control over transaction entry, sub-ledger batch editing, listing and posting.
• Post transactions provisionally to the general ledger to see the effect on financial statements.
• Post transactions to any past year for which you maintain data.
• Maintain separate periods for adjusting and closing entries.
• Assign different retained earnings accounts to different account segments.
• Post transactions from multiple sub-ledgers to a single control account.
• Set up and schedule recurring journal entries for transactions that you process on a regular basis.
• Drill down from un-posted transactions to originating sub-ledger transactions.
• Use the Reminder List capabilities in System Manager to remind staff to process recurring entries.
• Maintain quantities for each General Ledger account.

Powerful Budgeting Features

• Lock periods to prevent unauthorized changes.
• Build Budgets from previous periods

Integration with Microsoft Office

• Create analytical reports, graphs and charts in Microsoft Excel using information from General Ledger.
• Update budgets automatically from Microsoft Excel.

Powerful, Customizable Financial Reporting

• Use the flexibility of Microsoft Excel to produce financial statements.
• Print consolidated statements, or print statements for any accounting division represented by an account number segment code.
• Run provisional reports for a financial snapshot prior to posting.
• Create a separate worksheet for each code in a specific segment to view financial information specific to each segment code.
• Print detailed VAT reconciliation statement
• Produce monthly, quarterly, semi-annual and annual comparative statements with any number of columns.
• Send financial statements via e-mail.

Multicurrency Support

• Enter, import and post transactions in all the currencies you use. General Ledger maintains functional currency balances as well as balances of all other account currencies.
• Use an unlimited number of currencies for each General Ledger account.

Data Entry Made Easy

• Specify non-monetary amounts in journal entries such as square feet and number of employees.
• Auto-reverse entries to eliminate manual tracking of accruals.

The General Ledger Module will have online link to Fixed Assets, Payroll, Accounts Receivable , Accounts Payable. The Cash Book/Bank Reconciliation will be part of the General Ledger functionality.

Back To ERP

X-ONT CASH BOOK & BANK RECONCILIATION 

Instant access to your bank balances.

Controlling cash flow is essential for a healthy business. X-ONT Cash Book provides instant access to your bank balances and makes reconciliation fast and easy. An unlimited number of accounts for foreign currency, credit cards and petty cash are available, giving all the flexibility your company needs.

Highlights

Dynamic Real-Time Updates When cash postings are effected on Sales and Purchase Ledgers the relevant corresponding entries will be passed immediately into the Cash Book and Nominal Ledger.

• Petty Cash A Petty Cash facility is incorporated within the Cash Book, enabling you to track and reconcile the balance of multiple cash floats.
• General Payments/Receipts
• Instant Information You can drill down to enquire on receipts and expenses for the current year, last year or all years, the above information is available in reports as well.
• Reconciliation With X-ONT, bank account reconciliation can be as simple as 'Point and Click'. Payments and withdrawals are displayed in separate columns enabling easy reconciliation.

X-ONT ACCOUNTS RECEIVABLE  

X-ONT Software Accounts Receivable enables comprehensive management of an organisation's receivables information

X-ONT Accounts Receivable provides full credit management from sales order through to cash receipt. The sophisticated on-line credit checks and debtor performance analysis enable improved cash collection and a reduction in the cost of debt. Flexible inquiries and reports give visibility of all client account and transaction details, providing key data by credit controller, balances by overdue category, drilldown to particular programs.

With X-ONT Software Accounts Receivable you can manage your customers and fine-tune customer relations by keeping track of important sales information and outstanding balances. Accounts Receivable allows you to easily apply cash to outstanding invoices and create recurring charges for quick invoicing of monthly charges.

Accounts Receivable is fully integrated with General Leger for complete bank reconciliation. This robust accounting solution can be used by itself or as part of an integrated system with other X-ONT accounting products.

Highlights

• Flexible invoice and cash processing
• Powerful audit trail capabilities
• Easy customer account management
• Quick review and analysis of receivables
• Complete, customizable reporting
• Multicurrency support
• Drill down from General Ledger to Accounts Receivable

Accurate Management of Customer Records

• Organize customer records quickly and easily.
• Create customer groups for statistical and reporting purposes.*
• Enter an unlimited number of customer comments, or any Objects as attachments such a MS Word document or Images.
• Accumulate customer statistics, and retain that information for future reference
• Flag any records as inactive if you want to stop using them on a daily basis but wish to retain them in the system for historical and reporting purposes.
• Handle both open-item and balance-forward customers.
• Set up any number of control accounts to assign to customers.
• Maintain as many open batches as necessary and decide when they are ready for posting.
• Maintain customer e-mail and Web site addresses.

Flexible Invoice and Cash Processing

• Drill down from General Ledger transaction history to Accounts Receivable transactions.
• Drill down from the customer’s transactions and receipts in Customer Activity to the originating transactions and receipts.
• Print invoices, debit notes and credit notes individually as you enter them.
• Set up and schedule any number of recurring charge invoices for fast invoicing of monthly charges.
• Update recurring charges automatically by amount.
• Use Quick Receipt Entry to enter cash, check and credit card receipts for both customer and non-customer accounts with minimum information to create your bank deposit.
• Use Receipt Entry to enter and apply receipts to customer accounts or directly to General Ledger accounts.
• Assign invoices proportionally to as many as five salespeople.(via M Codes)
• Define distribution codes to speed data entry.
• Track sales statistics for each salesperson.
• Reinstate invoices by returning posted customer checks.

Powerful Audit Trail Capabilities

• Keep details of all fully paid transactions and print them when needed.
• Print and review complete transaction details, including details of receipts and adjustments applied to the transactions.
• Print a journal of the entries posted in each posting run.
• Keep complete transaction history for as long as you choose.

Quick Data Review

• Perform on-screen aging and preview customer transactions.
• Review up-to-the-minute information including current balance, last activities and complete transaction details.
• Review current and historical transactions, as well as detailed statistics for each customer account.
• Display customer receipts by bank or status and drill down to review all applied documents.

Complete, Customizable Reporting Forms

• Create custom invoices, statements and deposit slips.
• Print Aged Trial Balance, Overdue Receivables, Customer Transactions, Customer List and Statistics, and General Ledger Transaction reports using sorting and selection options to zero in on desired transactions.
• Create your own reports.
• User defined aging periods

Multicurrency Accounting Support

• Compete globally with full multicurrency support including the ability to enter invoices
• Print reports in both the customer’s source currency and your functional (home) currency.

Integrated Solution

• Integrate with other financial applications, such as Order Entry and General Ledger, to make a comprehensive management solution.
• Create general ledger batches automatically during posting or as needed.
• Use Common Services to maintain all bank and currency information.
• Share customer information with Sales Order Processing.

X-ONT ACCOUNTS PAYABLE MODULE

X-ONT Software Accounts Payable helps organisations easily manage the cash flow of their business

X-ONT Accounts Payable automates the control of supplier liabilities at each stage of the procurement of services or purchasing process resulting in improved management control.

Automated processes include invoice entry, access to pre-defined General Ledger account distributions, invoice and recurring Accounts Payable. Flexible inquiries and reports give visibility of all supplier account and transaction details, providing key data by supplier and/or period, balances by overdue category & drilldown to items.

X-ONT Software Accounts Payable provides robust accounting features to streamline your entire cash flow process and help you save money. The powerful Accounts Payable library of accounting and reporting features facilitates rapid entry of vendor invoices, Accounts Payable to Suppliers and other Service Providers, flexible cash disbursement and full check reconciliation. With this comprehensive financial management tool you can prioritize Accounts Payable, negotiate terms, and reduce bad debts in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easier to manage the detailed information your company requires.

Highlights

• Accurate management of vendor records
• Accurate Management of Artist Accounts Payable
• Powerful transaction processing
• Flexible cash disbursement
• Full multicurrency support
• Complete, customizable reporting

Accurate Management of Vendor & Service Providers Records

• Organize vendor records quickly and easily.
• Accumulate vendor statistics and retain information for as long as you need it.
• Flag any records as inactive if you want to stop using them on a daily basis, but wish to retain them in the system for historical and reporting purposes.
• Maintain vendor contact details such as e-mail and Web site addresses.

Powerful Transaction Processing

• Drill down from General Ledger transaction history to Accounts Payable transactions.
• Drill down from the vendor’s transactions and Accounts Payable in Vendor Activity to the originating transactions and Accounts Payable.
• Maintain as many open batches of invoice, payment and adjustment transactions as necessary.
• Import transactions from other accounting systems or applications.
• Set up recurring payables for invoices that you pay on a regular basis.
• Calculate tax for vendor invoices even when the tax is included in the invoice amount, or manually distribute tax.
• Trap duplicate invoice numbers.
• Reapply old credits and Accounts Payable to existing invoices and debits.
• Apply Accounts Payable by selecting invoices from a list or by entering numbers directly.

Check Processing Power

• Generate and print system checks, with or without payment advices, for current payables and forced transactions that you select for payment.
• Print checks individually as you enter them, or generate batches of checks and print them all at once.
• Generate separate checks for each invoice, or create summary checks.
• FlexibleForce or withhold payment of individual transactions, control the maximum payment amount and/or exclude specific vendors.

Payment Controls

• Hold individual vendor accounts or to individual Invoices.
• Powerful Audit Trail Capabilities
• Keep details of all fully paid transactions and print them when needed.
• Print a journal of the entries posted in each posting run, listing key pieces of information you can use to track each detail.
• Keep complete transaction history for as long as you choose.

Full Multicurrency Accounting Support

• View account balances and print key analysis reports in both vendor’s source currency and your functional (home) currency.
• Apply cash to invoices in Supplier currency and recognize exchange gains and losses at the same time as invoice settlement.

Integrated Solution

• Integrate with other business applications, such as General Ledger and Purchase Orders, to make a comprehensive financial management system.
• Create general ledger batches directly in the X-ONT General Ledger and post automatically.
• Use with General Ledger for true bank statement reconciliation, facilitating the management of multiple banks and bank information. General Ledger integrates with Accounts Payable to track checks, handle the reversal of checks and keep an audit trail of all Accounts Payable.

The system will have the facility to enter Petty Cash Vouchers. Analyze Budgeted Expenses vs Actual expenses for programs.

X-ONT FIXED ASSETS

Fixed Assets Module by X-ONT provides for the maintenance and reporting of asset depreciation. The application is designed to calculate and print depreciation schedules and reports based on data entered through file maintenance programs. Standard depreciation and cost recovery methods are supported by the application. Each asset can be set up under one of the depreciation methods. Records are maintained on a fiscal year basis.

The X-ONT Fixed Assets application is designed to operate by itself, or as an integrated part of the X-ONT Financial Applications System enabling automated GL postings.

Fixed Assets lets you track and depreciate and your assets automatically. Because it supports a multiple number of books and depreciation calculations, you can use the appropriate formula for a given item. Fixed Assets track original, adjusted and current asset value as of the acquired date.

 Fixed Assets Features

• Add & Remove Assets
  Add as many types of assets and maintain them over long periods. Assets can be disposed as and when required.
• Online Asset History
  Online asset history provides information about account distributions, books, period and yearly depreciation, transfers, disposals and component additions.
• Multiple Component Assets
  An unlimited number of assets and components per asset can be entered. Depreciation is calculated on the whole asset; as components are added, the book depreciation can be restated.
• Component Additions
  Components can be added any time during the life of the asset or can be separately extracted to create another asset, which can then be transferred between divisions within a company.
• Pre-Defined Account Numbers
  General ledger default account numbers are set up for each asset and used whenever a journal entry is created: asset, accumulated depreciation, depreciation expense and gain/loss proceeds.
• Asset Transfers
  The system supports asset transfers to different organizations within a company.
• Asset Disposals
  A group of assets, a single asset, a component or single unit of a component can be disposed.
• Accounts Payable Integration
  Assets can be automatically created from vouchers, which have been flagged as a fixed asset.

 Some of the Standard reports included are:

• Asset Book Listing by Category
• Asset Book Summary by Category
• Asset Category Listing
• Asset Depreciation by Category
• Book Reconciliation of YTD Depreciation
• Depreciation History by Month
• Depreciation History by Year

X-ONT TIMEKeeper TIME & ATTENDANCE MODULE

TIMEKeeper Module handles all information relevant to the presence and absence of employees in your company. It also handles authorizations at various levels with complete authorization control. All arrival, & departure times of employees are simply reported, checked and verified in real time. Salary & Wage code distribution and the calculation of flexitime overtime, shift premiums, etc., are completely automatic and are checked against the centralized rules maintained in the system. One of key advantages of TIMEKeeper for your company its ability to provide real-time management reporting of employees attendance, overtime authorization, and leave details at your fingertips. Your reporting can be generated by you to suit your organization departmentally, sectional, job category wise or other. The solution is GUI based and is written to work on the MS Windows platform with MS SQL as its Database Server and can be integrated with X-ONT General Ledger.

Time & Attendance Features

Maintenance of different shifts and complicated working rules

• Complex Rosters
• Calculation of customized over time hours
• Multiple companies, departments and job categories
• User definable leave types (Annual, Casual, medical, short leave etc..)
• Online Attendance Monitor a Integrated to Time Recorders (Barcode, Proximity, Finger Print)
• Any other user definable working rules
  

Time & Attendance Reports

There is an array of management and operational reports required to manage your business on a Daily & Monthly and other basis. Some of the standard Reports are as follows.

Daily

• Attendance
• Head Count and Absentees
• Actual vs Budget report (Head count, Over Time, Absent etc..)
• Over time, Late Attendance and Early Departures
• Leave summary and detail reports and many user definable reports
• Late Attendance
• Absenteeism
• Improper Swipes
• Overtime
• Summary
• Shift schedule
• Improper shift

Monthly

• Time Card
• Overtime Summary
• Periodic Absenteeism
• Leave Data
• Leave Detail
• Check Roll

X-ONT PayMaster PAYROLL MODULE

X-ONT PayMaster Payroll systems flexibility is an organizations key to absolute control over employee earnings and benefits, special payroll situations and government reporting—so that the results meet the organization’s payroll requirements and personnel policies to the last cent. Enter or import time cards, enter after-the-fact pay-cheques, run automatic calculations, or combine all three methods to get the pay data into the system and the pay cheques out. Payroll handles all pay frequencies; multiple years of employee history; multiple work provinces; unlimited earnings, deductions, benefits and taxes; and other pay factors such as expense reimbursements, accruals and advances.

Highlights

• Full tax support
• Flexible benefits and deductions
• Easy maintenance of employee records
• Complete, customizable reporting
• Employee Master file Details
• Personal Details
• Location Details
• Work Details

Fully Customizable Salary Particulars Setup

• Allowance - Fixed & Variable
• Deductions - Fixed & Variable
• Loan handling with interest calculation options (straight line or Declining)
• Standing order handling – Higher purchase etc.
• Stamp Fees calculation with standard and customized stamp fee tables.
• Save the nation contribution tax calculation & Payee tax calculation.
• Over time setting with customizable overtime divider options.
• Alternate Overtime Setting
• Auto Attendance Allowance calculation
• Late Treatment calculation (Late Penalize)
• Arrears
• EPF & ETF in Electronic media
• Increments & Reductions
• Comprehensive Bonus Accounts Payable
• Executive Payroll handling
• Non cash benefit handling
• Cost of living benefit handling
• Medical Reimbursements
• Commission Handling
• Salary reconciliation
• Tax Directions
• MSPS handing (Mercantile service provident Schem e)
• Multiple Advance payment handling
• Gratuity Accounts Payable
• Salary to Bank support (Electronic or Manual)
• Multiple Processing facility
• Scheme wise Processing
• Comprehensive Security

Payroll Reports

All essential Payroll Reports are provided with the system (Since the system is using a 3 rd Party report generator Crystal Reports, customers can modify the reports according to their exact specifications)

• Pay Slip
• Pay Sheet/Register
• Pay Summary Reports (Company, Department, Category)
• Monthly Loan Ledgers
• Selected Salary Details of Employees
• Gratuity List
• Coin Analysis Report
• Cash Payment List
• Bank Letters for Cheque Payments
• Bank Payment Summary
• Monthly EPF/ETF Contribution list
• EPF Statement
• ETF Statement
• Letters to external Banks/Financial Institutions
• Monthly Payee Tax Returns
• Annual/Half Yearly/Quarterly Tax List
• Employee Personnel Details
• Employee Payee Details

X-ONT FINANCIAL INTEGRATOR

The increasing importance of sound financial control in today's highly competitive business world places an even greater emphasis on the need for accurate and timely accounting information. Meaningful financial analysis is now an essential requirement to the survival and success of a business organization.

The financial information resulting from actions recorded in Distribution and Logistics must be available to the General Ledger for analysis to provide the basis for decision. To retain the accuracy and timeliness of this information, the General Ledger must be updated automatically from the source applications.

X-ONT Financial Integrator offers the flexibility to code and consolidate information within the General Ledger to give the relevant analysis for planning and control.

The X-ONT Financial Integrator will integrate all the Sales, Inventory Control & Purchasing Modules commonly grouped as X-ONT Distribution Modules with the X-ONT Financial Modules. The seamless integration between Modules is provided by the Financial Integrator.

X-ONT DISTRIBUTION MODULES

The core of the Customer Service and Logistics system is the Inventory Control Module which records and facilitates the smooth and seamless functioning of the Sales Admin & Logistics Department in an organization, followed by the Sales Order Processing and the Purchase Order Management Modules. The above Modules are grouped as X-ONT Distribution Modules. Given below is a description of each Modules and how its functions address the requirements of a customer.

X-ONT INVENTORY CONTROL

Inventory Control is a complete, integrated, multi-location inventory management system. The heart of the Distribution Suite of Modules is the Inventory module, which holds all details of item definition, stock holding, stock movements, Price & values etc. The Inventory module is common to sales and purchase applications. Which means that items need only be defined once. Inventory Control manages stock levels and processes inventory receipts, issues to the field, returns and adjustments. The various codes under which a product is analyzed are recorded, together with other statical data. Costing may be defined as standard, latest, average or FIFO. A particular feature is the option to decide by item, whether it is to be controlled by lot/batch, serial number, or not controlled at all, which would be very important for a company wanting to manage product expiry dates. The system provides for multiple stockrooms, which may be different physical locations or logical divisions within a location. Balances and movements are recorded against stockroom to allow full audit tracking, and calculation of usage by site for stock planning. It provides extensive screen inquiry and reporting functions to give users the detailed, current information about quantities, prices, item movements and usage history that is crucial for effective inventory management-regardless of the size of the end user organization. Extensive search facilities facilitates an item code find in a number of ways:

• Entry of the first characters of an Item number e.g. it is item 123____; the system will list all items from 123 onwards.
• A word or words from the description of the item, this may be extended or amended to include pseudonyms so that ‘Toiletries’ may also be found by entering ‘Soap’.
• An alternative reference - for example “B&H” such as “BH001” may be referenced by the internal item code, or a distributor’s item code.

Stock counting facilities are provided, both for periodic wall-to-wall counts, and for Cycle Counting (Perpetual Inventory). These provide for printing of count sheets, entry of counts, reconciliation, re-entry of corrected counts and ultimately automatic adjustment. Highlights of Inventory Control Module

• Comprehensive stock control and tracking
• Multi-location inventory management
• Vendor and purchase price specification for inventory items
• Flexible pricing and costing features (including a LIFO/FIFO Inquiry window)
• Maintains last unit cost of an inventory item
• Full multi-currency support

Inventory Control Reports   Stock Control Reports:

• Item Status
• Item Valuation
• Overstocked Items
• Reorders
• Slow-Moving Items
• Serial Numbers/Lot Numbers
• Expiry Report

General Reports:

• Vendors
• Locations
• Categories
• Physical Inventory Worksheet
• Reorder Quantities
• Account Sets
• Price List Codes
• Item Structures
• Segment Codes
• Options

Price/Sales Analysis Reports:

• Price Lists
• Transaction Statistics
• Transaction History
• Posting Journals
• G/L Transactions

A unique feature in X-ONT Software inventory management is the Head Office control the software provides for authorized personnel at Head Office to:

• Create New Items
• Stock Adjustment
• Stock-take Initiation & Posting
• Creation of Inventory Kits (complementary items)
• Classification of Inventory by Departments or by Make or Brand
• Reorder quantities, Minimum/Maximum Stock Levels can be defined & monitored
• Specify Expiry Dates by Lots/Batches

The solution reserve such actions only to selected personnel at the Head Office making any changes virtually impossible at the end user locations. Integrated Solution

• Integrates with other Financial & Distribution Modules for seamless processing.
• Enables cross-module drilldown from the General Ledger Transaction History to the original Inventory Control receipt.
• Automatically provides information to Order Entry of item numbers, alternate item numbers, item descriptions, prices, quantities and locations of stock on hand.
• When integrated with Sales Order Processing, automatically updates committed and on-hand quantities in Inventory Control when you enter orders and invoices, for complete control of inventory.
• When integrated with Purchase Orders, increases accuracy by ensuring that the last price paid for an inventory item is tracked and reported.
• Receives from Accounts Payable a list of vendors from whom items are purchased.
• Accounts Payable also provides a list of vendors during receipt entry.
• Enters, posts and reports receipt and shipment transactions in any currency.
• Maintains separate price lists for all currencies used in the company.

Complete Statistics for Easy Inventory Analysis

• Print item evaluation, reorder report, overstocked items, slow-moving items and a physical inventory worksheet.
• View reports by transaction.
• Print transaction history by Inventory Control account showing beginning and ending balances.
• Accumulate transaction and sales statistics by periods you specify and retain that information for as long as you require.
• Keep an additional 300 characters of item information, two user-definable costs, shipment statistics and most recent cost.
• Create and post inventory adjustments directly from the physical inventory worksheet.
• Maintain sales data (units sold, sales amount and actual cost) for an unlimited number of previous periods and years.
• Store multi-period reorder data and sales projections by location for better stock management.

 

X-ONT SALES ORDER PROCESSING (INVOICING) MODULE

Order Entry Handles All Your Order Entry, Invoicing and Tracking Needs.

X-ONT Sales Order Processing module covers the core functions required to sell Products & Services by a company from one or many locations. Orders can be taken and entered manually, through a handheld device or via an email based interface. Stock is allocated if available, subject to the customers required date and credit status. Sales Order Processing (Invoicing) enables you to enter orders and sales returns, and print invoices, credit notes, order confirmations and picking slips. You can track transaction details and sales information on screen and on printed reports. Order Entry integrates fully with Inventory Control and Accounts Receivable, so you always know your inventory levels and the status of your customer accounts.

In Order Entry, search facilities are provided to help identify the Customer or Item by selected characteristics. Further a picture or technical document can be attached and viewed/printed as part of the search facility. A default stockroom is held for each item, this may be overridden by order.

There is no practical limit to the number of lines, which can be keyed on a single order. Items can be priced interactively, according to pricing terms set at Head Office, in addition special prices or discounts for selected customers and or periods can be handled. Various dates may be defined for each order or order line. Text may be entered against both orders and order lines. Credit Limit check as against the outstanding value is also present.

The following diagram may summarize the Sales Order Cycle :

Highlights

• Powerful order processing features, including future orders and quotes
• Extensive inquiry capabilities
• Multicurrency support
• Integration with Inventory Control and Accounts Receivable modules
• Sales commission calculation and tracking
• Unlimited comment and instruction specifications for each item on order
• Backorder quantity maintenance
• Multiple inventory location sales included in a single order

Reports

• Sales Item/Product/Brand Statistics
• Salesperson Commissions
• Aged Orders
• Transaction List
• Sales History
• Posting Journals
• Salesperson Commission Rates
• Miscellaneous Charges

Forms

• Invoices
• Order Confirmations
• Picking Slips
• Credit Notes
• Quotes

Powerful Order Processing Features

• Enter active orders, future orders, standing orders and quotes.
• Maintain quotes with separate quote numbering.
• Use multiple payment schedules and other payment terms defined in Accounts Receivable.
• Edit and invoice partially shipped orders.
• Use password-protected Credit Controls.
• Print order confirmations, invoices and credit notes as you enter them, or print them all later.
• Include serial numbers with order details.
• Print messages as long as 350 characters on order confirmations, picking slips and invoices.
• Look up base, discounted or marked-up sales prices by customer and item.
• Look up inventory item status, such as quantity on hand, purchase order and available to ship on date. Look up alternate items during order or invoice processing.
• Automatically ship all goods on an order.
• Include VAT & non VAT in the selling price.

Extensive Inquiry Capabilities

• View sales history by customer or inventory item during order and invoice entry.
• Accumulate statistics and history by periods that you specify and retain that information for as long as you need it.
• Keep complete transaction history.
• Review current and historical transactions, orders, invoices and credit notes.
• Let the primary salesperson review and reprint customer invoice and credit note transactions, orders, invoices and credit notes.

 Full Set of Reports and Standard Business Forms

• Print standard order confirmations, invoices, picking slips and credit
• Print management reports including:
• Order, invoice and credit note lists
• Posting journals reports
• Order action reports
• Aged orders reports
• Sales history reports (summary or detailed) by customer, item or salesperson
• Sales statistics

 

X-ONT PURCHASE ORDER MANAGEMENT

X-ONT Purchase Order Management has been designed to ensure the Quality, Accuracy, Lead Times and Cost of Purchase to enable a company to always make sure its getting the best deal from the most suitable supplier, whilst providing most comprehensive supplier performance information.

PO can be created by authorised personnel and wetted by a senior manager before being printed. Once raised PO’s can be reviewed and revised before dispatch from Head Office or a branch office to a supplier. If PO’s raised by a branch, then they can be printed, or transmitted to Head Office via a day end process or an immediate dial-up facility for final verification and acceptance.

Extensive text facilities are provided; both by order and by order line, therefore text could be added to a PO for further clarity. A Purchase Order or PO line may be received in as many part-deliveries as necessary.

The following diagram represents the Purchase Order Management Cycle:

Purchase Orders can originate:

• As a automatic Suggested PO as per a predefined formula
• Manual PO
• As a Requisition

Features of Purchase Orders

• Purchase Orders Creation and handling inventory receipts
• Automatic update of Accounts Payable to track liabilities and invoice receipts
• Item groups tracked by lot numbers
• Ship to multiple locations/addresses Inventory tracking by serial number

• Unit of measure conversion - purchase items in different units of measure and stock or sell in deferent units
• Record virtually unlimited comments/ notes/memos with any line item
• Receive partial shipment
• Schedules for material receipts
• Display or prints on inventory reordering and backorders, and purchase order status by item, vendor and buyer
• Displays or prints vendor for a given period purchase histories and vendor balances
• Purchase Order Accruals and Cash Basis Accounting
• Online Business Status Report provides immediate status for open purchase orders and period-to-date orders and receipts
• Online update of transactions with vendor and inventory
• Purchase Requisition to Purchase Order Transfers
• Recurring purchase orders creation
• Ability to enter standard comment text to be printed on the PO
• Maintain multiple suppliers for each inventory item
• Maintain multiple Remit-to Addresses for vendors
• PO Approval Control

Standard Reports

All report can be customized to suit end customers needs, the reports also provide a matrix of user-selected options: selection by date and time ranges, displayed, printed, or faxed

Some of the standard reports included are:

• Status Report (by Purchase Order, Vendor, Item and Requisition number, and Request Date and Department)
• Purchase Order Receipts
• Purchase Orders
• Pending/Completed Inspection Reports
• Drop Shipment Status
• Vendor File Report
• Variance Analysis
• SKU Listing
• Receiving Reports (including past due)
• Vendor Price Listing
• Unbilled Receipts